Project 2 - Strategy, Planning and scheduling of the Techno Park at a major area

Assignment 1

1.Expectations of RVR

• The main expectation \ of Mr.RVR is to finalize and shape up the concept to deliver in a timely manner as this project was not only strategically important but also politically motivated as the city selected was the constituency of prime minister.
• The project requirement hints huge land coverage which government was supposed to provide after the EPC contractor prepares an alternative rehabilitation center for the present occupants the of land proposed.
• All buildings proposed with high end finishes and class-apart MEP features to cater all sorts of weather eventualities.
• Successful completion of relocation and rehabilitation
• A good logistic plan for the resources
• Under environmental protection, none of the sewer lines was supposed to be connected to Mountain Rivers but the entire sewer was planned to be treated and recycled generating reusable STP water and manure. So a proper risk management plan and waster water management plan is expected
• For the construction of such a mega project, liasioning with all stakeholders and delivering as per the desired objectives set by regulating body under the ministry of Urban infra and the Ministry of Northeastern Affairs

2. What preparations ANS must have done to fulfill the expectations of Mr. RVR that M&T and he himself can deliver the project to him?

• In order to deliver the project in a timely manner proper planning is required
• In the case of land expected from the government, he has to prepare an alternative center for the present occupants of the proposed land.
• Since it is an eco-friendly area the logistics method should consider those aspects and also since the inbuilt transportation access is good challenges in mobilization will be less.But he needs to choose the location of the resource as nearby
• To manage the hazards/risks and the wastes from the construction, there should be a Risk assessment and Waste management plan so that workers in the project and the visitors will know how to avoid the hazards/risks and also how to deal with those.
• A proper communication chain between the stakeholders should be established

Assignment 2

1.Scope, Phasing of project, Logistics

Scope

The project's scope includes building office space for IT companies along with serviced apartments, and spaces for fun & amusement (mall & shops food court). T

The central government’s technology departments office too was supposed to be in the park.

The concept proposes that body headed by RVR presently shall deliver the project and then administer as the local body all city affairs with CEO of the company thus formed as chief facilitator and equivalent to District collector responsible for the administration works of the park.

Contractor-M&T should prepare an alternative rehabilitation center for the present occupantthe s of land proposed.

All buildings proposed were with high end finishes apart MEP features to cater all sort of weather eventualities.

RVR directed ANS to bring a tentative plan for the way ahead and present him the plan from scratch to handover to gain confidence on the capabilities of ANS visa vis M& T.

Phasing of project

The phases include the Initiation,Design, Procurement, Execution Testing & Commissioning,Closure and handover

1. Initiation -Includes the activities such as relocation, rehabilitation access release etc,
2. Design Phase- Design for civil-electrical-MEP-System and security systems
3. Procurement Phase- After finalizing the design quantity calculation done and resource requirement is calculated and the procurement process starts
4. Execution- During the Design phase, access to the site will be provided once the rehabilitation center from the contractor (M&T) is given. So, After this we can do all the construction activities
5. Testing & Commissioning- After the proper execution, the testing was done for all the systems and after getting satisfactory results we can go for the commissioning process.
6. Closure & Handover

Logistics

Since it is an eco-friendly area the logistics method should consider those aspects and also since the inbuilt transportation access is good challenges in mobilization will be less.But he needs to choose the location of the resource as nearby

2.Key Intermediate mile stones,& Propose WBS

Key intermediate milestones are

Design

Procurement

Construction

Testing and commissioning

closure and handover

WBS as follows

3.Set the Planning and Site Organization hierarchy

• Mission- to build state of art infrastructure that can cater employment needs of the youth of entire seven sister’s states and connect not only India as well as foreign lands with the much-neglected part of India in terms of development.
• Goals and Objectives-Involves aiming for the deliverables that is understanding the project scope and requirements as per the specifications and standards.
• Strategies-Involves the method of execution. How works will be implemented in site, which technology can be used etc.
• Policies-Governmental and non-governmental policies associated with the project
• Procedures-The entire process of the activity.It involves outlining of tasks
• Rules- Legal conditions that has to follow
• Programs- Execution programs such as training programs, risk management programs for the project.It is an aggregate of several related action plans that are designed to accomplish a mission.
• Budgets-The budget for the project and also the amount that is allocated for each and every activities should be pre-determined

Site organization hierarchy

Figure out as RVR

1.Identify different stakeholders and their respective interests.

Client-Government

CEO-Mr. Rajvardhan Rathore (RVR)

regulating body- ministry of Urban infra and Ministry of Northeastern Affairs

EPC contractor- M&T

Project lead- Mr. Animesh Nath Saxena

2. How he clarifies his viewpoint on concept and requirement.

• The new regime at country’s capital Delhi is very keen on the development of eastern states.
• Under this policy, the government decides to build state of art infrastructure that can cater employment needs of the youth of entire seven sister states and connect not only India as well as foreign lands with the much-neglected part of India in terms of development.
• For this ambitious government project, various top technical design and project management consultants were required to carve out a meticulous plan for the phase-wise development.
• Finalizing and shaping up the concept to deliver in a timely manner was not only strategically important but also politically motivated as the city selected was the constituency of the prime minister.
• The project should be delivered as per the desired objectives set by regulating body under the ministry of Urban infra and Ministry of Northeastern Affairs.
• The concept includes building office space for IT companies s along with serviced apartments and spaces for fun & amusement (mall & shops food court).
• The central and government technology departments' office too was supposed to be in the park.
• The requirement is to deliver the project and then administer as local body all city affairs with CEO of the company thus formed as chief facilitator and equivalent to the District collector responsible for the administration works of the park.

• The city in itself generates and distributes power and all basic utilities need to be in place for getting the power access.

• The project requirement hints at huge land coverage which the government was supposed to provide after the EPC contractor prepares an alternative rehabilitation center for the present occupants of the land proposed.

• A captive power plant and distribution center connection to the eastern power grid was planned to supply uninterrupted power supply to park. So a proper waste management plan should be executed.

• Under environmental protection none of sewer lines was supposed to be connected to Mountain Rivers but the entire sewer was planned to be treated and recycled generating reusable STP water and manure.

• All buildings proposed were with high-end finishes and class apart MEP features to cater all sorts of weather eventualities. So proper quality control measures should be taken.

• The major challenge in the project was huge involvement of many stake holders and sequencing of works as many parties and teams were supposed to be involved. So there should be a proper communication plan

3.What can generate confidence in him that ANS can deliver?

• Effective Planning-Scheduling-Monitoring-Controlling processes clearly will help to identify the potential risks that can arise while executing the project and will help to understand how to deal with it.
• Project drawings and designs along with specifications and the construction methodology will help in proper execution and will give full clarification on the activities
• The quality assurance plan along with the tests that should be done will help to identify different tests that should be conducted during different phases of execution.
• Proper monitoring and controlling programs will help to deliver the project on time

4.What scope he will entrust on M&T and what he will keep for him to deliver?

• The project's scope includes building office space for IT companies along with serviced apartments, and spaces for fun & amusement (mall & shops food court). T
• The central government’s technology departments office too was supposed to be in the park.
• The concept proposesthe that body headed by RVR presently shall deliver the project and then administer as the local body all city affairs with CEO of the company thus formed as chief facilitator and equivalent to District collector responsible for the administration works of the park.
• Contractor-M&T should prepare an alternative rehabilitation center for the present occupantthe s of land proposed.
• All buildings proposed were with high end finishes apart MEP features to cater all sort of weather eventualities.
• RVR directed ANS to bring a tentative plan for the way ahead and present him the plan from scratch to handover to gain confidence on the capabilities of ANS visa vis M& T.

Figure out as ANS

1. To capture and understand the requirement of the project and expectations of RVR

• The requirement of the project include construction of technopark and the RVR expects the complete planning of activities as per the scope of works right from mobilization, Site logistics, Sequence of works, resource allocation, Implementation strategy, Monitoring,controlling and reporting systems and commissioning & handing over of Project.
• prepare a alternative rehabilitation center for the present occupants of land proposed
• All buildings proposed were with high end finishes and class apart MEP features to cater all sort of weather eventualities.
• Understand the concept and carve out a meticulous plan for delivering the project with utmost satisfaction of client driven by the most intelligent man of the industry Mr. RVR.
• To bring a tentative plan for the way ahead and present him the plan from scratch to handover to gain confidence on capabilities of own

2. Detailing and sequencing of works from scratch to delivery

3. Concept of planning and deliverance.

• Planning concepts include setting goals, defining tasks and relationships, developing tasks and strategies, scheduling the activities for execution
  • Goals and Objectives-Involves aiming for the deliverables and understanding the project scope and requirements as per the specifications and standards.
  • Strategies-Involves the method of execution. How works will be implemented in site, which technology can be used etc.
  • Defining the tasks and relationship - it includes outlining the tasks that have to be carried out and then the relationship between the tasks has to be established
  • Scheduling- After defining the tasks the duration should be assigned to the tasks accordingly. This is known as scheduling.
• Deliverables include everything that you and your team produce for the project (i.e., anything that your project will deliver).
  • The deliverables for your project include all of the products or services that you and your team are performing for the client, customer, or sponsor.
  • They include every intermediate document, plan, schedule, budget, blueprint, and anything else that will be made along the way, including all of the project management documents you put together. Project deliverables are tangible outcomes, measurable results, or specific items that must be produced to consider either the project or the project phase completed.
  • Intermediate deliverables, like the objectives, must be specific and verifiable.
  • So deliverance involves what the project scope or requirement wants
  • It involves the handing over of the project in the scheduled time as per the agreed project specifications and standards in the name of the Quality in the estimated cost/budget.

Assignment3

Exercise as RVR

Phasing of project

The phases include the Initiation,Design, Procurement, Execution Testing & Commissioning,Closure and handover

1. Initiation -Includes the activities such as relocation, rehabilitation access release etc,
2. Design Phase- Design for civil-electrical-MEP-System and security systems
3. Procurement Phase- After finalizing the design quantity calculation done and resource requirement is calculated and the procurement process starts
4. Execution- During the Design phase, access to the site will be provided once the rehabilitation center from the contractor (M&T) is given. So, After this we can do all the construction activities
5. Testing & Commissioning- After the proper execution, the testing was done for all the systems and after getting satisfactory results we can go for the commissioning process.
6. Closure & Handover

Sequence of works

Which work ANS shall hand over first.

Relocation and rehabilitation should be done first.

The project requirement hints at huge land coverage which the government was supposed to provide after the EPC contractor prepares an alternative rehabilitation center for the present occupants of the land proposed.

How ANS ensures continuous work fronts to all parties.

Proper scheduling of activities along with the duration can make sure that the works are happening continuously

What minimum ANS has to do kick start handing over

A proper integration should happen. Then testing of equipment like DG, Panel, AHU, and PHE & Fire fighting components to check whether they are functioning properly or not later this handover will happen

Exercise as ANS

Identify a suitable WBS and discuss relationships and dependencies among the listed out activities.

Also find the sheet attached

Prepare a Monitoring tracking system for avoiding the probability of missing any activity.

Monitoring and tracking process

• Monitor Key Performance Indicators (KPIs)
• Monitor Change Requests
• Monitor Project Scope
• Identify Risks
• Communicate with Team Members, Stakeholders, and Clients.

The project Monitoring and Control/tracking Plan is as follows

• Outline the project.
• Establish scope, schedule, and budget baselines for benchmarking according to the project plan. The plan defines project goals, resources, and milestones.
• Break down the project into subtasks or units of work.
• A work breakdown structure is a useful tool that project managers can use to create subtasks and manage work. This visualization helps project managers track and simplify performance and deliverables.
• Execute the project plan, and report and analyze to identify variances.
• Determine if variances are acceptable and continue to monitor them. Find the cause of unacceptable variances and adjust.

Implementation

• Monitor Project Parameters: The project plan will include the scope of the project and measurements for success. Project managers use KPIs to track schedule, effort, and cost and to ensure they align with the project plan.
• Monitor Stakeholder Involvement: By positioning and communicating with the project team, management, and clients, you keep everyone engaged and on task.
• Monitor Risk: When you complete risk assessments throughout the life of the project, you avoid issues and enable mitigating negative impacts on the project timeline and budget.
• Monitor Project Performance: Project managers use KPI dashboards to identify problems and measure work progress.
• Take Corrective Action to Control Progress: Project managers use the project plan as a baseline to control progress and track changes until resolution or the project enters the closure phase.
• Monitor and Manage Data Documentation: Documenting performance and changes in the project keeps stakeholders involved, mitigates issues, and informs future projects.
• Project Monitoring and Control Best Practices
• Project monitoring and control best practices require constant attention to detail. These best practices can empower project managers and teams to balance time, cost, and budget.
• Define Project Management Team Roles: Make sure that team members know the expectations and the timelines to meet.
• Identify a Point of Contact: When problems arise, there should be a dedicated person who is responsible for tracking, documenting, and monitoring any issues.
• Determine the Frequency of KPI Reporting: When developing the project plan, decide how often you’ll conduct KPI reporting and stick to that schedule. This data is essencontrollingr monitoring and control performance.
• Define Variance Thresholds for Schedule, Budget, and Cost: Decide what percentage of change is acceptable and the variance threshold figure that requires change.
  • For schedule variance (SV), subtract planned value (PV) from earned value (EV).
  • For budget variance (BV), subtract the money spent from the planned budget for each line item and divide it by the original budget to calculate the percentage.
  • For cost variance (CV), subtract actual cost (AC) from earned value (EV).
• Determine if Variance Cause Is Common or Unique: Work continues without change under expected and acceptable variance. If the variance is caused by the unexpected, identify and implement the proper change.
• Scrutinize Change Orders: Review documented change requests with the project team to approve or reject them.
• Monitor and Control Scope Creep: Mitigate scope creep to maintain project parameters and recognize that project change may impact outcomes.
• Conduct a Rigorous Approval Process at Completion: Make sure to document and file all approvals appropriately.

Present the sample handover plan.

Please find the document attached