Project 1 - Case Study - TECHNO PARK IN GUHAWATI

Assignment 1:

1. Expectations of RVR:

The topmost expectation or entire vision will be delivering the Techno Park at its stipulated time.

1. Right from land acquisition there should be a perfect solution for the land owners who are staying over the course of time to get shifted to then new place. Proper place for dwelling will be a great deal to be dealt with. So, there should be perfect plan for building the rehabilitation center.
2. To start with the execution first there comes the resources. Here the resources include shifting of manpower, material, machines and equipment. So, there should be a good logistic plan to perform it.

• Stakeholders of Land owners, Top management, Companies, Universities, Research Organizations, Mass media, Buyers and customers, Credit Institutions, Ministry of Urban infra, Ministry of North eastern Affairs, Ministry of Rural Development will come in play in construction and delivery of the project. So, there should be one stakeholder management policy to deal with it.

1. Techno Park has to be constructed with the high-end finishes including the MEP facilities at first class quality. So, there should be a good construction methodology and Quality assurance plan to perform it.
2. Budget and timely delivery of the project plays an important role. So, there should be a perfect planning, scheduling, monitoring and controlling of the entire project.
3. With respect to the materials, machines, equipment, work place surrounding there would be risk/hazards associated with it. So, there should be a Risk assessment plan with the waste management plan to show case how the risks can be avoided and at same time how to deal with the risk.

1. Preparation of ANS to fulfill the expectations:

1. Regarding the plan for rehabilitation center, M&T should explore the National Rehabilitation and Resettlement Policy to look for the rules and procedures that have to be followed while performing the land owners to get migrated to the new place.
2. Regarding the logistics plan, the proposed project location is well connected by air, rail and road. So, the transportation will not be a challenge and at the same time raw materials for the construction should be chosen as nearby as possible for reducing the transportation cost ant time.

• Stakeholders includes the Land owners, Top management, Companies, Universities, Research Organizations, Mass media, Buyers and customers, Credit Institutions, Ministry of Urban infra, Ministry of North eastern Affairs, Ministry of Rural Development, Project Team, Suppliers, Special agencies that M&T have to deal with for the initiation of execution phase, say from land acquisition, approvals for the procedure and methodologies, reviewing and reporting, testing & commissioning to hand over. So, there should be proper communication strategy to deal with it and potential of each stakeholder should be studied whether they are supporter, block, critic etc.,,.

1. For ensuring the top-notch execution: “Construction methodology”-that deals with the execution of activities at its proper sequence manner has to be well defined and for top notch quality: “Quality Assurance Plan”-that deals with the what the parameters/tests and its frequencies/inspections that has to be performed to ensure the deliverables meets the standards has to be prepared. Both the documents have to be prepared by the M&T.
2. For timely delivery of the project M&T has to work in detailed planning and scheduling for the initiation and for ensuring the execution as per the plan, effective monitoring and controlling techniques have to be proposed.
3. To manage the hazards/risks and to manage the waste there should be a Risk assessment and Waste management plan so that workers in the project and the visitors will get the knowledge about how to avoid the hazards/risks and also how to deal those. Moreover, project team will come to know about the waste management.

Assignment 2:

1. Different Stakeholders and their interest:

S.No	STAKEHOLDER	CLASSIFICATION	TYPE	INTEREST
1	Land Owners	Influence	External	To have safe place to establish their livelihood
2	Project Team	Neutral	Internal	To successfully complete and hand over the project
3	Suppliers	Expectation	External	To have good business relationship and to supply the required materials at right time
4	Special Agencies	Expectation	External	To perform the special tasks, say water proofing as per standards and requirements of the project
5	Top Management	Power	External	To acquire and administrate the organization in an effective manner
6	Companies	Concerns	External	To stay as a resident in the project and perform in the name of service by taking a portion in the Technopark as rent/lease/own
7	Universities	Neutral	External	To have knowledge about the trending technologies to cater the subjects to meet the industry requirement
8	Research Organization	Power	External	To innovate/discover/find the existing process/product for its better performance/convenience
9	Mass Media	Power	External	To display or showcase the latest news/updates to the public
10	Buyers and Customers	Influence	External	To buy or make use of the available product/service.
11	Credit Institution	Influence	External	To finance for the tasks being performed say R&D, Construction purpose.
12	Ministry of Urban Infra	Power	External	To execute authority over the formulation and administration of the rules and regulations and laws relating to the housing and urban development in India.
13	Ministry of North Eastern Affairs	Power	External	To deal with the matters related to socio-economic development of eight states of Northeast India: Arunachal Pradesh, Assam, Manipur, Mizoram, Nagaland, Tripura and Sikkim
14	Ministry of Rural Development	Power	External	To entrust with the task of accelerating the socio-economic development in rural areas.

1. Concept and the Requirements:

The main concept of the project is that states in the northeast of India should get development in terms of social as well as economical. So, Guwahati is chosen as a hotspot to execute it. Constructing the Techno Park will assure job opportunities in IT/ITeS Sector so that people in and around i.e in the state of Assam and states nearby and around the Assam will get more employment opportunities to upgrade their lifestyle and to improve their standards. Techno park consists of office space for IT companies s along with serviced apartments and spaces for fun & amusement (mall & shops food court) . The central and government’s technology departments office too were supposed to be in the park

As a requirement, Techno Park has to be constructed in First class quality with high end finishes. It should contain all the MEP features so that even in case of fire the resources won’t get ruined. To achieve it each and all components say from civil construction works to final finishing works all the tasks has to be executed as per the standards, sequences associated with its tests and inspection procedures. To meet the standards, the material and product has to be tested and inspected as per the Quality Assurance Plan. It will be done by comparing the test results and inspection with respect to the IS Codes/Project specifications etc.., And to deliver the project in the stipulated time, there should be an effective planning, monitoring and controlling strategy. So, that the project can be executed as per the plan and with the monitoring project can be tracked whether it going as per the plan or not. With the effective controlling technique, whatsoever deviations in the project can be minimized to perform well to finish the project with minimum extended time period.

2. Confidence on Deliverables:

The plans of negotiation, stakeholder management, Construction methodology, Quality assurance Plan, Effective Planning-Scheduling-Monitoring-Controlling clearly indicates the what could be the potential hurdles that can arise in executing the project and how to deal with it. Also, to meet the project specification, construction methodology is there to perform the proper execution in a sequenced manner aided with the Quality Assurance Plan that shows what are the tests should be done at what frequencies and the inspections that should be performed at each and every stage of execution. With an effective planning, monitoring and controlling strategy the project can be delivered in the stipulated time period.

3. Scope and Deliverable:

The Scope of the project includes the construction of building office space for IT companies s along with serviced apartments and spaces for fun & amusement (mall & shops food court). The central government’s technology departments office too was supposed to be in the park. Contractor-M&T should prepare an alternative rehabilitation center for the present occupants of land proposed. All buildings proposed were with high end finishes and class apart MEP features to cater all sort of weather eventualities.

From the client side i.e., RVR, land for the proposed project to be delivered to the M&T after contractor prepares a alternative rehabilitation center for the present occupants of land proposed. In dealing with the stakeholder, he should provide the entire support and guidance to encounter the hurdles. He should perform the approvals for the procedures, formats for the various submittals and reports regarding the project execution, testing and MIS reporting.

4. Requirement of Project and expectations of RVR:

Project requirements can be categorized into three main categories: business, solution, and stakeholder requirements.

1. Business requirementsare the high-level needs of the business. They address what's required and why the project is happening. Here the ultimate requirement is construction of Techno Park so that it would cater the employment opportunities by the IT/ITeS Service companies.
2. Solution requirements, which include both functional and non-functional requirements, are the specific features and characteristics of the product or service that meet all requirements, both business and stakeholder. Functional requirements describe something that a product or service is required to do. Non-functional requirements describe how a system is supposed to function. A functional requirement for the current project is to be fit to function as an IT hub while the non-functional requirement is to provide the employment opportunities and establish a good socio-economic development.

• A stakeholderis anyone who has an interest in the product or service that's being produced or provided. They may be internal stakeholders (employees) or external stakeholders (customers, regulators, or suppliers). Every individual stakeholder has specific needs or requirements that they want to be fulfilled. Each of these needs must be balanced during the course of the project. Often times, stakeholders have competing needs, which can impact the schedule, budget, and scope of the project if not managed effectively. Example: In this project if we take the stakeholder of : Land owner-if they can’t be negotiated with proper compensation then after making all the arrangements for project there comes the necessity to look for a new place. It will not only delay the project but also adds on budget depends on the new preferred location.

The topmost expectation or entire vision will be delivering the Techno Park at its stipulated time.

1. Right from land acquisition there should be a perfect solution for the land owners who are staying over the course of time to get shifted to then new place. Proper place for dwelling will be a great deal to be dealt with. So, there should be perfect plan for creating the rehabilitation Centre.
2. To start with the execution first there comes the resources. Here the resources include shifting of manpower, material, machines and equipment. So, there should be a good logistic plan to perform it.

• Stakeholders of Land owners, Top management, Companies, Universities, Research Organizations, Mass media, Buyers and customers, Credit Institutions, Ministry of Urban infra, Ministry of North eastern Affairs, Ministry of Rural Development will come in play in construction and delivery of the project. So, there should be one stakeholder management policy to deal with it.

1. Techno Park has to be constructed with the high-end finishes including the MEP facilities at first class quality. So, there should be a good construction methodology and Quality assurance plan to perform it.
2. Budget and timely delivery of the project plays an important role. So, there should be a perfect planning, scheduling, monitoring and controlling of the entire project.

Activities i.e. sequence of works with the constraints, dependencies (i.e. relationship) besides the predecessor and successor of each activity from scratch to delivery is listed below :

A.No	Description	Duration	Predecessor	Successor	Relationship
1	Relocation and rehabilitation-Milestone	30 days	3	2	SS
2	Access release to Contractor-Milestone	1 day	1	17	FS
3	Design Input	4 days	-	1, 4	-
4	Civil Works	12 days	3	5-11, 17	FS
5	MEP Works	10 days	4	6, 13,14	FS
6	System and Security Works	10 days	5	12, 15, 16	FS
7	External Works	10 days	4	11	FS
8	Delivery of Bulk Material	30 days	4	17	FS
9	Delivery of Structural Steel & Enveloping material	25 days	4	19	FS
10	Delivery of finishes & Architectural component	25 days	4	20	FS
11	Delivery of Landscaping and external Development Materials	28 days	4	22	FS
12	Delivery of Electrical Material	45 days	6	24	FS
13	Delivery of DG, Panel, AHU Pump (Long lead)	60 days	5	27	FS
14	Delivery of PHE & Firefighting Material	45 days	5	25, 26 29,3	FS
15	Delivery of CC TV & Access Control Materials	60 days	6	28	FS
16	Delivery of Security System Materials	60 days	6	29	FS
17	Construction of Foundation / Sub Structure Work	42 days	2, 4	18	FS
18	Construction of Superstructure Work	50 days	17	19, 21	FS
19	Construction of Structural Steel / Enveloping Works	50 days	18	25, 26	FS
20	Construction of Block Work & Wet Finishes Works	42 days	19	24	FS
21	Control Room / Server Room	28 days	19	27	FS
22	External Works i/c Sanitary, Boundary wall, Gate & Landscape	42 days	21	23	FS
23	Dry Finishes & Parched Finishes Works	42 days	22	30	FS
24	Electrical Work Construction	40 days	12,	27	FS
25	PHE Work Construction	56 days	19	27	FS
26	Fire Fighting Work Construction	56 days Ysyy	19	27	FS
27	Equipment Installation (DG, AHU, Panel, Pump etc)	42 days	26	28	FS
28	CC TV & Access Control Work	28 days	15, 27	29	FS
29	Security System Works	28 days	16, 28	30	FS
30	Integration	7 days	29	31	FS
31	Performance Test	5 days	30	32	FS
32	Pre- Commissioning & Commissioning	9 days	31	33	FS
33	Handover	1 day	32	-	-

A.No	Description	Duration	Early Start	Early Finish	Late Start	Late Finish
1	Relocation and rehabilitation-Milestone	30 days	-	-	-	-
2	Access release to Contractor-Milestone	1 day	-	-	-	-
3	Design Input	4 days	0	4	0	4
4	Civil Works	12 days	4	16	4	16
5	MEP Works	10 days	16	26	133	143
6	System and Security Works	10 days	26	36	149	159
7	External Works	10 days	16	26	220	230
8	Delivery of Bulk Material	30 days	16	46	16	46
9	Delivery of Structural Steel & Enveloping material	25 days	16	41	113	128
10	Delivery of finishes & Architectural component	25 days	16	41	137	162
11	Delivery of Landscaping and external Development Materials	28 days	26	54	230	258
12	Delivery of Electrical Material	45 days	36	81	159	204
13	Delivery of DG, Panel, AHU Pump (Long lead)	60 days	26	86	184	244
14	Delivery of PHE & Firefighting Material	45 days	26	71	143	188
15	Delivery of CC TV & Access Control Materials	60 days	36	96	226	286
16	Delivery of Security System Materials	60 days	36	96	254	314
17	Construction of Foundation / Sub Structure Work	42 days	46	88	46	88
18	Construction of Superstructure Work	50 days	88	138	88	138
19	Construction of Structural Steel / Enveloping Works	50 days	138	188	138	188
20	Construction of Block Work & Wet Finishes Works	42 days	41	83	162	204
21	Control Room / Server Room	28 days	138	166	216	244
22	External Works i/c Sanitary, Boundary wall, Gate & Landscape	42 days	54	96	258	300
23	Dry Finishes & Parched Finishes Works	42 days	96	138	300	342
24	Electrical Work Construction	40 days	83	123	204	244
25	PHE Work Construction	56 days	188	244	188	244
26	Fire Fighting Work Construction	56 days Ysyy	188	244	188	244
27	Equipment Installation (DG, AHU, Panel, Pump etc)	42 days	244	286	244	286
28	CC TV & Access Control Work	28 days	286	314	286	314
29	Security System Works	28 days	314	342	314	342
30	Integration	7 days	342	349	342	349
31	Performance Test	5 days	349	354	349	354
32	Pre- Commissioning & Commissioning	9 days	354	363	354	363
33	Handover	1 day	363	364	363	364

Crtitical path : 3-4-8-17-18-19-25-27-28-29-30-31-32-33 and completion days=364 Days

1. Phasing of the Project:

The phases include the Design, Procurement, Execution and Testing & Commissioning

1. Design Phase- Here for the entire project, the designing is done for the various disciplines say, civil-electrical-MEP-System and security systems
2. Procurement Phase- Once the designing is completed the GFC (Good for Construction) will be available for the quantity and cost estimation. By performing the Quantity Estimation, we will arrive the total amount of the material required so that we can proceed with the purchasing.

• Execution- During the Design phase, access for the site will be provided once the rehabilitation center from the contractor (M&T) is given. So, once the handing over of the site is done to the contractor we can start preparation of the site for its further actions like civil construction, electrical construction, external works, MEP works, installation of electrical machines etc,,. in a sequential manner.

1. Testing & Commissioning- In this stage after the proper execution, the necessary connections among the various sections say establishing the connection between the CCTV and System Security is done. It is followed by the testing and once it is done, we will have the commissioning by clearing the snag list and ultimately the project site will be handed over to the client.

1. Sequence of the Work:

Design Procurement Execution Testing & Commissioning

Civil Civil Civil Integration

MEP Bulk material Foundation Performance Test

System & Security Steel Super structure Pre-commissioning

External Finishes Steel/Enveloping Handover

External works Block Works

Electrical Control/Server Room

Electrical machines External work

DG, Panel, AHU Dry finish

MEP Electrical

PHE & Firefighting Electrical work construction

System & Security Equipment installation

CCTV CCTV

System & System and Security works

Security material MEP

PHE & Firefighting

1. First Hand over and Work Front:

The first and foremost hand over from the contractor i.e. M&T will be the handing over of the rehabilitation center as it will only lead to get access to the contractor. It will enable the project site to start with the construction activities that starts from the preparation of site for foundation to block work followed by the electrical works and MEP (PHE and Firefighting works)

As stated above once the contractor gets access to the site, site activities get started along with the delivery of the materials for the construction in various disciplines.

Civil construction flows through the foundationàsuper structureàStructural SteelàBlock workàExternal workàDry finishes. Followed by the electrical works of plumbingàwiring that includes the MEP works of PHE and Firefighting works. After the completion of MEP it follows the equipment installationàCCTV systemàSystem and Security system. Once all of the activities are done then it goes for the integrationàperformance testingàcommissioningàhand over. So, the work front availability goes through the above-mentioned manner across various disciplines.

1. Action for kick start handing over:

To initiate the handing over, integration has to be performed so that all the electrical machines, equipment like DG, Panel, AHU and PHE & Fire fighting components are well connected for its effective functioning. Once the integration is done the performance testing can be done which will lead to commissioning and handover.

Those are will be the answers for the queries by RVR.

1. Planning Concepts and Deliverance:

Planning concepts involves the steps of: Setting goals, Developing Strategies, Outlining tasks, Scheduling to accomplish goals.

1. Setting Goals: It involves aiming for the deliverables. It involves understanding the project scope and requirements as per the specifications and standards.
2. Developing Strategies: It involves the method of execution i.e. how the works are going to be performed in what technology.

• Outlining Tasks: It involves framing the tasks. For framing the activities are first determined as per the scope and then the activities are listed out for performance.

1. Scheduling: Once the activities determined then it is arranged in a logical manner. For all the activities resources, time is assigned and then it is scheduled to find the completion time

Deliverance: Deliverance involves what the project scope or requirement wants. It involves the handing over of the project in the scheduled time as per the agreed project specifications and standards in the name of the Quality in the estimated cost/budget.

1. Monitoring Techniques:

Once the project is scheduled then it is tracked for its performance. It clearly depicts the current status of the project with its baseline of it. For the purpose of monitoring, in this project it is planned to update the schedule weekly, submission of monthly progress reports, discussion of issues with client.

1. Weekly Schedule Updation: Updating the baseline schedule on weekly basis by collecting daily progress report for the particular week will enable us to check the what’s the time being taken for the actual completion. If the actual completion of the project differs from the baseline schedule, then the cause for the delay and its root cause analysis is done. By performing the root cause analysis, then the suitable actions can be taken to get the project on track or to minimize the time taken for the completion.
2. Monthly Progress Report: Submission of monthly progress report will enable us to check the progress on monthly basis. It will enable to plan in advance for the deviations if any in the schedule.

• Discussion of Issues with Client: On having discussion with client in regular basis will enable to establish the work in the flow. Any discrepancies, problems related to site (internal and external) can be discussed and solved in no time on once getting clarified with client.

1. Handing Over:

For the complete handing over of the project the hand over letter will be submitted for the client approval attached along with the checklist:

M&T,

India,

Mr. Animesh Nath Saxena,

+91-1234 567 890.

Re: Site Hand over

I am writing with respect to “Construction of Techno Park-Guwahati” to confirm the handover Date and occupancy of land provided for the storage yard effective 30-09-2023 as discussed with your team. This letter will serve as our confirmation and your agreement of various aspects respecting the handover.

Please review and if you are in agreement with the content, please sign, date and return the signed letter to Mr. Animesh Nath Saxena, M&T at the above address.

We are pleased to hand over this facility to [Insert company name], and appreciate the on-going support and assistance from you and your staff. Should you have any questions with respect to the above, please contact Mr. Animesh Nath Saxena on +91-1234 567 890.

Signed by

Animesh Nath Saxena.

Checklist

Project Name: Construction of Techno Park Contract Number: COTPG001

Client: Government of India Contractor: M&T

Site Location: Guwahati Project In-charge: Animesh Nath Saxena

ID	ACTIVITY	STATUS	COMMENTS
1	Has the team completed all deliverables?	Completed	Nil
2	Have all deliverables met the requirements and been approved?	Completed	Nil
3	Have operations and knowledge been transferred?	Completed	Nil
4	Have all stakeholders been informed of the current status of the project?	Completed	Nil
5	Have the project's accounts and billing been finalized?	Completed	Nil
6	Has a post-project evaluation been carried out?	Completed	Nil
7	Has performance been evaluated and feedback delivered to team members?	Completed	Nil
8	Has a lessons learned review been conducted?	Completed	Nil
9	Has project documentation been archived for future reference?	Completed	Nil
10	Has a project closure letter been submitted?	Completed	Nil